Survey - Independent Fundraising Event Proposal Form

We are delighted that you have selected Homes for Our Troops (HFOT) to benefit from your fundraising event! With your help we are able to provide specially adapted homes to our severely injured veterans at no cost to them. *Important Note: HFOT must review and approve this proposal form before you proceed with your event plans.

**Please allow at least 5 – 7 business days for final approval of your proposal**

HFOT is accountable to the public for all fundraising activities using the HFOT name. Since HFOT is a registered trademark, the Independent Fundraising Department needs to approve all uses of the charity’s name and logo. You must have all of your materials approved before they are printed or produced. If you have any questions, please contact us at ifundraising@homesforourtroops.org.

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Question - Required - Event Date:

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Question - Required - Event Time:

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Question - Required - Event Name:

Question - Not Required - Organization/Business/Sponsoring Agency:

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Question - Required - Contact Person(s):

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Question - Required - Mailing Address:

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Question - Required - City:

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Question - Required - State:

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Question - Required - Zip Code:

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Question - Required - Phone Number:

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Question - Required - Email Address:

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Question - Required - How did you hear about us?

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Question - Required - Event Location Name

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Question - Required - Address of Event:

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Question - Required - City:

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Question - Required - State:

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Question - Required - Zip Code:

EVENT DETAILS

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Question - Required - Please provide a brief description of the event and how it will raise funds/awareness:

(Maximum response 255 chars, approx. 5 rows of text)

Question - Not Required - How are you promoting the event (posters, newsletter, radio, print, TV)?

(Maximum response 255 chars, approx. 5 rows of text)

Question - Not Required - Will any other organizations also benefit from this event/fundraiser? If yes, please list them:

(Maximum response 255 chars, approx. 5 rows of text)

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Question - Required - Will the event be open to the public and would you like it posted on our Events page? (If so, please send a PDF or JPG flyer to ifundraising@homesforourtroops.org)

Question - Not Required - If you would like the proceeds from your fundraiser to be designated to a specific veteran's home, please select below.

Question - Not Required - Estimated proceeds to be donated to HFOT

Question - Not Required - Please provide me with (#) HFOT brochures to be handed out to attendees / potential donors.

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Question - Required - Please provide me with Homes for Our Troops Proud Supporter logo & Logo Guidelines

Terms & Conditions – Please read the following guidelines carefully and agree below.

What Homes for Our Troops (HFOT) can do for an Independent Fundraiser:

Provide the HFOT Proud Supporter logo to be used in event promotion
Post a flyer for the event on our website’s events calendar
Provide promotional material for attendees or to be placed at an awareness table
List the event in e-newsletters, when applicable
Send acknowledgement letters to all direct contributors to HFOT
Issue thank you certificates to you and, as requested, to your supporters

What Homes for Our Troops cannot do for an Independent Fundraiser:

Mail invitations to HFOT constituents
Provide mailing lists to the event organizer
Solicit sponsorships or donations for the event
Endorse the event or its organizers
Provide a HFOT representative at the event
Provide volunteers to serve on event organizing/planning committee, serve in a leadership role at the event, or staff the event
Have decision making authority at the event or over event operators
Pay the event expenses or reimburse the organizer for event expenses
Provide insurance for the event
Allow the HFOT name to be represented as a partner, sponsor or organizer of this event
Guarantee attendance

As an Independent Fundraiser, you:

Must abide by all of the HFOT Fundraising Guidelines and Logo Guidelines
Must provide any event promotion materials to HFOT for approval before publishing. Please send materials to ifundraising@homesforourtroops.org for review and approval.
Must indemnify, defend and hold HFOT harmless, including its chartered units and its governors, directors, officers, employees, agents and volunteers from and against any and all suits, claims, demands, liabilities, damages, costs and expenses (including reasonable attorneys’ fees) arising out of or relating in any way to your fundraising activity
Must submit any collected funds to HFOT immediately if, for any reason, the fundraiser is cancelled. Funds must be send to: Homes for Our Troops, Attn: Independent Fundraising, 6 Main St, Taunton, MA 02780
Must comply with all federal, state and local charitable solicitation statutes, regulations and ordinances that affect or apply to the fundraising activity
Must apply due diligence in naming the event or in the creation of slogans and flyers not to use any copyrighted or trademarked material
Must submit proceeds from the fundraiser to HFOT no more than 45 days after the event. Proceeds must be send to: Homes for Our Troops, Attn: Independent Fundraising, 6 Main St, Taunton, MA 02780
Must collect the names, addresses, phone numbers, and emails for each volunteer and donor and submit them to HFOT. This is important information that will help HFOT thank all volunteers and donors.
Cannot claim to be a representative of HFOT
Cannot use the HFOT Tax ID number to avoid sales or other taxes
Cannot provide receipts to donors or promise tax deductions for event sponsorships or fees
Cannot use the HFOT Proud Supporter logo without written permission from HFOT

HFOT is not responsible for any financial loss and may withdraw support of the independent fundraising event cancelling this agreement at any time should any activity be discovered that undermines the HFOT charity, the members of our military and people of all abilities. This includes the approved use of any HFOT logo.

All Homes for Our Troops asset are protected by United States copyright law and may not be reproduced, distributed, transmitted, displayed, published or broadcast without the prior written permission of Homes for Our Troops. You may not alter or remove any trademark, copyright or other notice from copies of the content.

Question - Not Required - By entering your name below, you have read, understand, and agree to the above terms and conditions.